Singletasking

“Multitasking kills!” This bold statement isn’t just a metaphor—it’s a wake-up call to rethink how we approach our daily lives. What if doing less could actually help you achieve more?

1. Multitasking is dangerous and counterproductive.

Multitasking might seem like a way to save time, but it’s actually a recipe for disaster. Studies show that multitasking, such as texting while driving, is the second leading cause of car accidents after drunk driving. It’s not just about safety—multitasking also costs billions in economic damages every year.

Our brains aren’t designed to handle multiple tasks at once. Instead of focusing on several things simultaneously, the brain rapidly switches between tasks. This constant switching reduces efficiency and increases errors. Research from Stanford University confirms that multitasking hinders performance and makes it harder to process information.

The consequences of multitasking extend beyond productivity. A Harvard study found that multitasking impairs memory and cognitive function. When we divide our attention, we struggle to retain and recall information, which can lead to poor decision-making and lower overall performance.

Examples

• Distracted driving causes tens of thousands of deaths annually in the U.S.
• Multitasking costs the economy $871 billion per year in damages.
• A 2011 Harvard study linked multitasking to reduced academic performance.

2. Our brains aren’t built for multitasking.

From an evolutionary perspective, humans are wired to focus on one thing at a time. Our ancestors needed to stay alert to survive, whether they were hunting or avoiding predators. Multitasking, in contrast, is a modern phenomenon that goes against our natural instincts.

Overloading the brain with multiple tasks can cause physical harm. Chronic multitasking leads to the release of cortisol, a stress hormone that damages neurons and shrinks the prefrontal cortex, the part of the brain responsible for complex thinking. This can result in long-term cognitive decline.

On the flip side, focusing on one task at a time allows us to enter a “flow state,” a mental zone of complete immersion. Psychologist Mihály Csíkszentmihályi describes this state as the key to peak performance. Athletes, artists, and professionals often achieve their best results when they are fully absorbed in a single activity.

Examples

• Hunter-gatherers relied on single-task focus to avoid predators.
• Chronic multitasking shrinks the prefrontal cortex, as shown in neuroscience studies.
• Soccer goalkeeper Tim Howard’s record-breaking performance in 2014 was attributed to his intense focus.

3. Awareness is the first step to breaking the multitasking habit.

Multitasking isn’t always intentional. Sometimes, our minds wander, and we lose focus on the task at hand. Recognizing when this happens is the first step to regaining control and improving focus.

When distractions arise, it’s important to gently guide your attention back to the present task. This might involve setting aside intrusive thoughts or taking a short break to reset your mind. Techniques like mindfulness and meditation can help train your brain to stay focused.

Eliminating external distractions is equally important. Whether it’s a buzzing phone, a noisy coworker, or an open social media tab, these interruptions can derail your concentration. Simple strategies like turning off notifications, closing your office door, or using website blockers can make a big difference.

Examples

• Forgetting someone’s name after meeting them often happens because of mental distractions.
• Meditation helps train the brain to focus and reduce wandering thoughts.
• Turning off phone notifications can prevent interruptions during work.

4. Group similar tasks to work more efficiently.

One effective way to singletask is by using the cluster tasking technique. This involves grouping similar tasks together and tackling them in dedicated time blocks. By focusing on related activities, you can streamline your workflow and reduce mental fatigue.

To implement this, start by identifying tasks that require similar skills or tools. For example, you might group all your phone calls into one block and all your writing tasks into another. Then, schedule these blocks throughout your day, leaving time for breaks and flexibility.

Doctors often use a similar approach by building buffer periods into their schedules. This allows them to handle emergencies without falling behind. You can apply the same principle to your own schedule by leaving gaps for unexpected tasks or interruptions.

Examples

• Grouping phone calls and emails into separate time blocks improves focus.
• Doctors reserve time for emergencies to stay on track with their schedules.
• Scheduling physical tasks like gardening after desk work balances mental and physical effort.

5. Singletasking strengthens relationships.

When you give someone your full attention, you show them that they matter. Singletasking isn’t just about productivity—it’s also about being present in your interactions with others. Active listening and undivided attention can deepen your connections and improve your social skills.

Distracted behavior, like checking your phone during a conversation, sends the message that you’re not fully engaged. A study from the University of Southern California found that executives view this behavior as disrespectful and unprofessional.

On the other hand, focusing entirely on the person you’re speaking with can leave a lasting impression. Former Secretary of State Henry Kissinger was known for his ability to make people feel valued by giving them his complete attention, even in brief encounters.

Examples

• Checking your phone during a meeting signals a lack of respect.
• Executives in a USC study viewed distracted behavior as unprofessional.
• Henry Kissinger’s undivided attention left a lasting impression on those he met.

6. Regular breaks boost productivity and well-being.

Taking breaks isn’t a waste of time—it’s an essential part of singletasking. Short pauses allow your brain to recharge, making it easier to stay focused and productive. The type of break you need depends on the nature of your work.

In addition to work breaks, it’s important to unplug from technology and stress. Setting aside time for personal reflection can help you gain clarity and address unresolved issues. This practice can lead to valuable insights and even “aha!” moments.

Start small by unplugging for an hour each week. Use this time to reflect on your goals, challenges, and progress. Over time, you’ll find that these moments of stillness enhance your overall quality of life.

Examples

• A desk worker might benefit from a short walk outside during a break.
• Construction workers can recharge by sitting down and resting.
• Unplugging for an hour each week allows for personal reflection and mental clarity.

7. Singletasking leads to greater happiness.

Focusing on one task at a time doesn’t just improve productivity—it also makes you happier. A Harvard study found that people are more content when they’re fully engaged in a single activity, rather than letting their minds wander.

Distraction and a short attention span are linked to lower levels of happiness. By immersing yourself in the present moment, you can experience a deeper sense of fulfillment and joy. Children, who naturally focus on one thing at a time, are a great example of this.

Violinist Joshua Bell’s subway experiment highlights how easily adults overlook beauty and joy when they’re distracted. While most commuters ignored his performance, children stopped to listen, captivated by the music. This childlike focus is something we can all strive to recapture.

Examples

• A Harvard study found that focused individuals are happier.
• Children naturally immerse themselves in the moment, leading to greater joy.
• Joshua Bell’s subway performance was appreciated most by kids, who weren’t distracted by phones.

8. Singletasking improves self-awareness.

When you’re constantly multitasking, it’s easy to avoid thinking about your own life and challenges. Singletasking creates space for self-reflection, helping you gain a clearer understanding of your thoughts and emotions.

Dr. Ethan Kross from the University of Michigan explains that we’re often better at giving advice to others than solving our own problems. This is because multitasking clouds our judgment and prevents us from seeing the bigger picture.

By setting aside time for reflection, you can identify patterns, address issues, and make meaningful changes. This practice not only improves your mental clarity but also helps you grow as a person.

Examples

• Multitasking prevents deep self-reflection and problem-solving.
• Dr. Ethan Kross highlights the biases that hinder self-awareness.
• Reflection time allows for personal growth and better decision-making.

9. Singletasking helps you rediscover wonder.

When you focus on one thing at a time, you can fully appreciate the world around you. This sense of wonder is often lost in the rush of multitasking but can be rediscovered through singletasking.

Children are a perfect example of this. They approach life with curiosity and joy, fully immersing themselves in each moment. By adopting a similar mindset, you can find beauty and meaning in everyday experiences.

Whether it’s listening to music, enjoying a meal, or spending time with loved ones, singletasking allows you to savor life’s simple pleasures. This shift in perspective can lead to a more balanced and fulfilling life.

Examples

• Children’s natural focus allows them to experience joy and wonder.
• Adults often miss out on beauty, as seen in Joshua Bell’s subway experiment.
• Singletasking helps you appreciate small moments, like a conversation or a sunset.

Takeaways

1. Start your day by identifying your most important tasks and tackling them one at a time.
2. Use tools like website blockers and phone settings to minimize distractions during work.
3. Schedule regular breaks and unplug from technology to recharge and reflect.